Business Support Coordinator

Are you an experienced administrator? Do you enjoy working in a dynamic global setting? Do you enjoy growing and developing your skills in the areas of administration, support, and project coordination?

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.

Within the Business Support Team in Late-Stage Development Cardiovascular, Renal and Metabolism (CVRM) at AstraZeneca we strive to give outstanding service that drives business success. We are now strengthening our presence in Warsaw. Do you want to be part of shaping our world class support and influence the future of Late CVRM Business Support? Join our growing team in Warsaw, Poland.

What You’ll do
You will provide administrational and PA-support to global leaders in a dynamic and complex business environment. You will also provide global operational and administrational support to all staff in Late CVRM. Responsibilities will vary from traditional administrative tasks, project coordination, design and preparation of presentation materials, management of SharePoint sites, f2f/virtual meeting facilitation to calendar management.

Responsibilities

• Proactive calendar management for senior leaders and line managers including travel arrangements and coordination of meetings in different time-zones.
• Manage set-up and logistics for F2F and virtual meetings; book meeting rooms, prepare agendas, presentations and take meeting minutes as needed.
• Provide administrative project support for various projects within Late CVRM.
• Set-up and manage documents and materials in Microsoft 365 applications.
• Manage and create purchase orders in Coupa. Travel bookings and expense reports in Concur.

Who we think you are

We believe that you are a highly flexible individual with a positive mind set. You are open to change and understand the value of putting customers first. You can self-lead and proactively identify opportunities within our business where you can add value. You have good technical skills; excellent knowledge of Microsoft 365 and you might even have some digital design skills. You have experience from administration, PA-support and working in a multicultural global setting. You feel comfortable with multiple priorities and changing agendas.

Essentials for the role

• Excellent interpersonal and communication skills
• Relevant experience of calendar management and administration
• Tech-savvy, proficient in Microsoft 365 and virtual meeting technologies

Desirable for the role

• Relevant professional administration qualification
• Highly skilled expert user of relevant IT-systems and applications

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.