Personal Assistant to VP, Head of Alexion Global Corporate Affairs

Personal Assistant to VP, Head of Alexion Global Corporate Affairs

Location: Boston Seaport

Introduction to role:

As a Personal Assistant within the Alexion Global Corporate Affairs team, you will provide high-level administrative support to the VP, Head of Alexion Global Corporate Affairs. This role requires a proactive and versatile individual to manage various administrative operations, support business functions, and facilitate key company initiatives. You will serve as a liaison between Alexion GCA, AstraZeneca GCA, and other functional areas, contributing significantly to Alexion/AstraZeneca's mission to translate ideas into life-changing medicines. This role offers a dynamic and engaging work environment, providing you with opportunities to impact the effectiveness and efficiency of the team while contributing to critical Alexion/AstraZeneca initiatives.

Accountabilities:

• Proactively manage all aspects of administrative and operational support for the Alexion GCA team.
• Drive effective calendar management to optimize schedules and handle inquiries from internal and external sources.
• Plan and orchestrate the VP’s travel arrangements, including flights, accommodations, and visa requirements.
• Coordinate and schedule internal and external meetings, including liaising with key stakeholders, such as policymakers and advocacy groups.
• Organize administrative aspects of meetings, including agenda preparation, presentation development, and minutes documentation.
• Ensure confidentiality of sensitive information and maintain discretion in daily operations.
• Handle expense processing, budget tracking, and maintain compliance with financial policies.
• Support onboarding and cultivate a strong team culture while managing distribution lists and organizational charts.
• Act as an intermediary to resolve issues with vendors and process purchase orders, invoices, and external funding requests.
• Contribute to the planning and delivery of global and unit-related activities.

Essential Skills/Experience:

• Bachelor’s degree and 5 years’ experience in a Personal Assistant or executive admin support role at a senior level or High School Diploma/GED with 10 years’ administration experience at a senior level.
• Proficiency in Microsoft Office, Zoom Webinar, Teams, and other IT software.
• Strong business communication, organizational, and time management skills.
• Demonstrated ability to work both autonomously and collaboratively within a team structure.
• High resilience, self-motivation, and flexibility to adapt to changing demands.
• Experience in project management, finance tracking, and reporting.
• Ability to hold confidences and exercise judgment with discretion and diplomacy.
• A consistent focus on delivering high-quality work.

Desirable Skills/Experience:

• Bachelor’s degree preferred
• Familiarity with AstraZeneca Global Code of Conduct and policies.
• Excellent networking and influencing skills, with a focus on working with colleagues across global networks.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three to four days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Joining Alexion, AstraZeneca, Rare Disease means embracing an opportunity where work isn’t ordinary. We are a beacon in the global Biopharmaceutical landscape. Our closeness to patients brings us closer to our work and closer to each other. Combined with our brave, pioneering spirit – we are truly unique in R&D and healthcare. At Alexion, grow and innovate in a business with a rapidly expanding portfolio. Enjoy the vibe, entrepreneurial spirit, and autonomy of a leading biotech. You’ll join an energizing culture where people build connections to explore new ideas and learn. As an important member of our global corporate affairs team, you'll be meeting the needs of some of the most under-served patients in the world. You will be empowered with tailored development programs designed not just for skill enhancement but for fostering a deep understanding of our patient's journeys. Make an impact by driving change with integrity in a culture that celebrates diversity, innovation, and connection to patient experiences.

Ready to make a difference? Apply now!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.