【Global Meeting & Events】Project Manager - APAC

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AstraZenecaについて

AstraZenecaでは、全従業員が毎日患者さんの生活に変化をもたらしています。当社の科学は研究室を超えて、グローバルな視点で世界中の才能と専門知識を活用し、医薬品の成功を目指しています。　GBS（Global Business Services）の 組織に、GME結成され、コマーシャル、イネーブリング ユニット、サイエンス ユニット全体でグローバルな戦略ミーティング管理プログラム (SMMP) の実行を担当ています。

業務内容

GMEプロジェクトマネージャーは、GME Regional Directorにレポートし、効率的でAstraZenecaに価値をもたらす最高の会議およびイベントプランニングサービスを推進します。　社内外の会議の運営、実施（F2F Virtual Hybrid）についてEnd to Endの責任を持ち、ビジネスオーナー、調達、ロジスティクスパートナーと連携して成功を確実にします。これには、ベンダーのレビューと交渉、Webサイトの開発、参加者管理、コンプライアンス、最終的なプログラム請求と調整の監督が含まれます。より大規模で複雑な会議のオンサイトロジスティクスを支援するために、出張が必要になる場合があります。

主な職務と責任

理想的な候補者は、優れたプロジェクト管理、問題解決、交渉、対人スキルを持ち、監督なしでも作業できる必要があります。非常に組織的で柔軟性があり、ペースが速く規制の厳しい環境で力を発揮し、必要に応じて他の分野と協力し、期限が厳しい複数のプロジェクトを処理する意欲を持っている必要があります。ビジネス目標、企業文化を理解し、変化する優先事項に対応できる必要があります。より広範な組織プログラムと会社の目標に貢献します。

• 社内外の会議（F2F/Virtual/Hybrid）を計画し実行するエンドツーエンドの責任。会議のあらゆる側面（会場の推奨、制作サプライヤーの推奨、契約交渉、予算、ケータリング、プロジェクト計画の作成と所有権、出席者の管理、旅行の手配、イベントのアジェンダ、オンサイトサポートなど）について、ビジネス会議のオーナーや外部パートナーと連携して取り組む。
• 規制、ポリシー、報告要件など、ビジネスの優先事項とAstraZenecaの文化を理解する。
• 社内外のあらゆるレベルの組織と効果的にコミュニケーションをとり、協力する能力を備え、タイムゾーンを超えて働く能力を備えた強力なプロジェクト管理を提供する（早朝/深夜または週末に作業する必要がある場合があります）。
• 必要な会議成果を達成するためのバーチャル会議形式を推奨し、必要に応じて新しいテクノロジーを提案する。
• 絶えず変化するビジネスニーズ、ポリシー、法律に適応しながら、コスト削減の機会を見つけるための独創的なソリューションを特定する。
• ベンチマーク、ベストプラクティス、知識共有を提供するために、より広範なGMEチームの積極的なメンバーとなる。
• 外部ベンダー

About Astrazeneca

At AstraZeneca every one of our employees makes a difference to patient lives every day.  Our science lives beyond our labs –our global perspective means we use talent and expertise from all over the world to make our medicines a success.  A new and exciting Global Meetings and Events (GME) team is currently being formed within the Global Business Services (GBS) organization. This team will be responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units.

What you'll do

The GME Project Manager, reporting into the GME Regional Director, will drive best-in-class meeting and events planning services that are cost effective and deliver value to AstraZeneca.  They will have end to end accountability for internal and external meeting execution (face-to-face, virtual and hybrid), liaising with business owners, sourcing and logistics partner to ensure success. This includes vendor review and negotiation, overseeing website development, attendee management, compliance and final program billing and reconciliation.  There may be some travel required to assist with on-site logistics for larger, more complex meetings.

Main Duties and Responsibilities
The ideal candidate will have strong project management, problem solving , negotiation and interpersonal skills, and be able to work with little supervision.  S/He must be highly organized, flexible, thrive in a fast-paced and highly-regulated environment, be willing to collaborate with other areas where needed and handle multiple projects with tight deadlines.  S/he should understand the business objectives, corporate culture and be able to keep up with evolving priorities. S/he will contribute to broader organization programs and company goals.

• End-to-end accountability to plan and execute internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support
• Understand the business priorities and AstraZeneca culture including regulations, policies and reporting requirements
• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, with the ability to work across time zones (some early starts/late evenings or weekends may be required)
• Source and recommend virtual meeting format to achieve desired meeting output, suggesting new technologies as appropriate
• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs, policies and laws
• Be an active member of the broader GME team to provide benchmarking, best practices and knowledge sharing
• Effectively manage external vendors and internal stakeholders while establishing collaborative relationships
• Travel to and support off-site event delivery and execution when required (up to 30%)

Essential Requirements

• Experience with large meeting and events planning (100+ attendees)
• Demonstrated financial/budget proficiency
• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency
• Proven ability to act independently and be resourceful in approach to problem solving
• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes
• Proficiency in MS Office tools (Word, PowerPoint and Excel)
• Ability to travel by airplane, boat, rail and/or car, when required
• Fluent in English and Japanese (Mandarin and other language skill a plus)

Preferred

• College Degree
• Pharmaceutical meeting planning experience
• Experience with Procurement / Commercial Excellence / Marketing in Pharmaceutical industry
• Certified Meeting Planning or Certified Meeting Management Certification
• 3+ Years in Meeting management and/or Travel industry experience
• 3+ Years Project Management experience

Location

• Osaka or Tokyo

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.