Administrative Coordinator
Are you an administrative expert with a passion for supporting senior leaders and managing office operations? Join AstraZeneca as an Administrative Coordinator and be a vital part of our innovative team! You will report to the VP of Manufacturing and Facilities.
You Will:
Manage office operations and vendor coordination
Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.
Arrange multi-location domestic and international travel, and handle expense reporting.
Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
Lead special projects as assigned, ensuring completion.
Contribute to creating a business support team, facilitating good cross-team collaboration.
Ability to interact confidently with executives and employees at all levels.
Experience providing high quality, professional support service, working proactively and independently without day-to-day direction.
Be the primary contact for the Tarzana site and act as a backup for the Santa Monica locations.
High School Diploma or equivalent required; bachelor’s degree preferred.
A minimum of five (5) years of experience in an administrative role providing direct support to VP-level executives or higher.
Experience in a dynamic environment with pharmaceutical, biotechnology, or life sciences industry preferred.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Concur, Coupa and SharePoint.
Experience in office management and vendor coordination.
Multitasking while maintaining confidentiality and discretion.
The annual base salary for this position ranges from $63,200 to $94,800. However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles).
Our Benefits:
Benefits offered include:
A qualified retirement program [401(k) plan]
Paid vacation, holidays, and paid leaves
Health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.
