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HR /Workforce Admin Specialist

Местоположение Лиссабон, Лиссабон, Португалия Идентификатор вакансии R-192038 Дата публикации 05/13/2024

HR Admin Specialist/Workforce Admin Specialist (Need to be fluent in English and Portuguese/Spanish)

Lisbon, Portugal.
Competitive salary and benefits

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. Becoming a more agile and creative company means building a dynamic, inspiring culture where we celebrate diversity, bold thinking, are curious, creative, and open to new insights and ways of working. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

Our Regional HR Centre teams work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with stakeholders.

As the HR Administration Specialist, you will provide support to our regional HR professionals and stakeholders across our core workforce administration and recruitment activities.


  • Managing employee personal data, validating any personal data changes with appropriate sign-off procedures, and validating any documentation required.

  • Supporting position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed.

  • Managing Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.

  • Working with in-country HR to manage transfers of affiliates, generating contract documentation and supporting manual payroll and benefits activities as appropriate.

  • Managing employment verification to confirm employee details to 3rd parties on request and generating approvals and producing verification statements.

  • Performing data quality checks on employee data in Workday, managing the list of errors, highlight data gaps and liaising with the relevant stakeholder(s) or Local HR to correct the quality of the data.

  • Looking for opportunities to improve process execution and technology usage and working with Global Process Owners (GPO) to prioritise and implement improvements.

  • Responsible for operational activities in the end-to-end talent acquisition process, including contact with line managers and talent acquisition partners.

  • Performing background screening of candidates to include ‘right to work’ checks.

  • Setting up interviews, coordinating with talent acquisition, line managers, and candidates.

  • Preparing offer letters for successful candidates.

  • Performing associated administrative tasks - e.g. purchase orders and candidate expense reports and coordination of activities with various external vendors.

  • Accurate collection of information and proper use of the systems that will be deployed throughout HR to support the recruitment processes.

Critical criteria:

  • Fluent in English and Portuguese/Spanish

  • Willingness to sporadically get involved in the support of other HR teams in the Regional Centre.

  •  Keen attention to detail and focus on data accuracy. 

  • Understanding of common HR and service centre enabling technologies – i.e., case management, telephony, and online user portals 

  • Able to communicate fluently in English.

  • Demonstrable ability to manage competing priorities efficiently.

  • Ability to prioritize workload within a matrixed team environment.

  • Enjoys working as part of a lively and hard-working team.

  • Proficient in Microsoft applications.

  • Excellent communication, organisation and interpersonal skills.

  • Proven ability to work with confidential data.

  • Ability to think analytically and effectively problem solve using creative solutions.

  • Flexibility and resourcefulness to change.

Desirable criteria:

  • Experience of working in a Talent Acquisition or HR team.

  • HR qualification.

  • Workday and ServiceNow experience

  • Experience of working in a matrix environment 

At AstraZeneca, we 're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and ignite your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare!

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn’t mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.

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Отличная корпоративная культура, отличные рабочие условия, поддерживающий менеджмент. Возможность ротации внутри компании. Они ценят инклюзивность и разнообразие.