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Executive Assistant to EVP

Местоположение Бар, Kanton Zug, Швейцария Идентификатор вакансии R-107177 Дата публикации 05/04/2021

Executive Assistant, Zug - Switzerland

Diverse Minds - Collaborate in an inclusive environment, a place full of bold new opportunities. And in return… we’re looking for people who are open and respectful, ambitious and driven.

Naturally curious, we are forever connecting and collaborating. Uncovering new insights that equip us to challenge convention and push the boundaries. We work independently or in partnerships to deliver the next wave of science and address unmet medical needs. Safe to share and learn from each other – ours is an inclusive environment. Where difference is recognised and uniqueness is valued. You will be valued. Not only for your unique contribution, skills and background, but because we recognise people are our greatest asset. Here we are dedicated to being a Great Place to Work.

As the Executive Assistant to the EVP, Europe and Canada, you’ll play a pivotal role in the team.

The Europe commercial division consists of a team of 6000 people, based across more than 30 markets, achieving revenue of $5bn in 2016.

What you’ll do

In this role you will act as Executive Assistant to the Executive Vice President, Europe  and Canada  providing comprehensive, high quality support, and planning time and prioritising workloads to ensure they carry out their role efficiently and effectively, making the best use of their time. You will develop your understanding of their contribution to the delivery of our business objectives, as well as those of each business group within AstraZeneca’s global organisation.

You will support, and where required lead, confidential, sensitive business projects by providing a professional, efficient service. You will mentor and informally supervise the European Administration Team and temps, role modelling the highest personal and professional standards whilst providing focus and encouraging collaboration. As an Executive Assistant you will work with peers across the AstraZeneca/MedImmune Executive Assistant Team to set standards and drive continuous improvement. 

As an Executive Assistant you will draw on your experience, insight and judgement to assess complex, ambiguous and often high impact challenges, and recommend solutions that support decision making within operational guidelines. Acting proactively and reactively, you will ensure the EVP is updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency and presentation are achieved.

Responsibilities include:

  • Screening and responding with discretion to often highly confidential and sensitive requests and enquiries, and answering or redirecting routine internal and external communications

  • Managing appointments and schedules, and making complex and frequently changing global travel arrangements

  • Highly extensive Calendar Management

  • Coordinating internal and external meetings / conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.

  • Preparing concise and relevant briefings and papers as required.

  • Maintaining the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets

  • Plans, organises, and schedules own workload so that all activities are completed accurately and on time

  • Working in close contact with the PMO to prepare Market visits and EUCAN Leadership Team Meetings

  • Preparing and submitting Expense Reports in Concur on a monthly basis

  • Preparing and submitting MyTime record for EVP

  • Ad hoc assistance in personal issues of the EVP

  • Lead admin support and act as a central point of contact for the European Leadership Team

  • Acting as a Facilities and IT contact ambassador; championing change and better service

  • Performing other tasks using independent judgement and discretion

The Executive Assistant will also:

  • Facilitate internal communications between the executives, managers, and employees; and between the executive and external parties; influencing and directing where appropriate.

  • Actively contribute as a member of the AZ Global EA Team.

  • Understand and at all times adhere to the AstraZeneca Global Code of Conduct.

Skills and Capabilities Required:

  • Proven experience as a Senior PA/ Executive Assistant supporting Directors, VPs, MDs or C-suite individuals in a complex, international organisation

  • Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload

  • Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities

  • Ability to handle sensitive information in a confidential manner

  • Collaborative, with excellent interpersonal and communication skills

  • Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy

  • The ability to identify and leverage appropriate systems and procedures to achieve results

  • An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives

  • Have high levels of resilience and be self-motivated

  • Flexible, proactive and open to accommodate all duties, and exceed expectations

  • Fluency in German is essential

Education, Qualifications and Training Required:

  • A-level standard or equivalent education

  • Secretarial qualifications

  • Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

So, what’s next?

Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.

Where can I find out more?

Our Social Media,

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Additional information

Our Company Values & Behaviors underpin everything we do so please take a moment to familiarize yourself with them. You may also want to check out our new R&D Video showing how we turn Science into Medicines.

Competitive salary & benefits package

Advert opening date: 04/05/2021

Advert closing date: 18/05/2021

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.

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